Pass the Bubbly

Full Wedding Planning and Wedding Day Management

You have the vision, we have the plan! The Full Wedding Planning & Wedding Day Management package includes all of the benefits of having a Day of Wedding Coordinator with the luxury of a personal Professional Wedding Planner.  We will assist you in finding the perfect location and vendors as well as all the wedding day details.

Full Wedding Planning & Wedding Day Management          

At Time of Booking: Professional online planning tool to track your wedding details. Complete with a Checklist, Calendar, Timeline, Design Studio, Guest List and Tracking, Seating Assignments, Vendor Contacts, Budget Planning and Payment Tracking, Free Website & Partner Collaboration

Professional Wedding Planner and Wedding Coordinator

Full Wedding Planning and Wedding Day Management Includes:

No earlier than 18 Months prior to event Date:  This plan includes: Initial Meeting, Vendor Meetings and (4) personal meetings with our wedding planner whether in person, Skype, or FaceTime and unlimited phone calls and e-mailing (entire planning process, all calls will be scheduled in advance and are based on availability) Meetings Include:  

First planning meeting to set you on Schedule (with custom start package)    

  • Set preliminary itinerary/timelines Present Schedule for Coordination Set vendor booking schedule
  • Set forth first trimester of planning
  • Set invitation send-out & respond dates Set hours of coverage’s needed with vendors
  • Create first to-do list
  • Review entire planning schedule (full knowledge of the entire wedding planning process)

Mid-Meeting (development consultation and should include the Floral Design Team  

Finalize Meeting ~ finalize details (approximately 2 months prior to Event)

  • This meeting should take place with the Caterer or Venue Manager
  • Finalize grand itinerary/timelines    Finalize ceremony walking order and  first-row placement 
  • Final review of ‘all’ vendors and their contracting
  • Finalize transportation needs and favor gifts  

Wrap-Up Meeting with Bride and Groom the week of the event to review the itinerary and last minute details.  Personal Vendor Meetings for planning as needed including (1 meeting per vendor category): Catering Manager, Venue Manager, Church Wedding Director, Entertainment~Music, and Floral Designer. (others may apply and will be considered on an as needed basis) 

Wedding Planning Services: 

  • Unlimited ‘custom’ vendor referral (entire planning process)
  • Assistance in finding and contracting your venue  
  • Hotel accommodation guidance and Room Block Confirmation for you and your guests  
  • Detailed Wedding Day Schedule, Ceremony Outline and Detailed Reception Timeline  
  • Reception and ceremony layout plan design  
  • Guidance with wedding day attire  
  • Guidance with rehearsal dinner locations (additional fee will apply for planning event)  
  • Guidance with ‘day-after-wedding’ brunch/breakfast (additional fee will apply for planning event)  
  • Guidance and coordination of guest activities as needed  
  • Expert advice on etiquette (throughout planning)  
  • Assistance with transportation requirements  
  • Escort Card, Menu Card, Food Labels and Program Planning Assistance (Printing provided for additional fee)  
  • Review all existing vendor contracts   
  • Negotiate all contracts provided by vendors obtained throughout our planning  
  • “Personalized” Wedding Website Design  
  • Personalized Budget and Vendor Payment Schedule  
  • RSVP Tracking and Dinner Selection Tracking (if applicable)  
  • Arrange, Schedule and attend all vendor appointments  
  • Schedule menu tasting with caterer or venue and menu selection guidance  
  • Final review of details with Caterer or Venue  
  • Final vendor information package (e-mailed to ‘all’ vendors 10 days prior to event)  
  • Final vendor contact by coordinator (to review & confirm all details pertaining to them)  
  • Onsite Rehearsal Direction (up to one hour)  
  • Inventorying and collection of ‘all’ wedding accessory items at rehearsal  
  • Embellish Honeymoon suite romantically on your wedding night (if in close proximity) Applicable fees apply to decorations  
  • Wedding Day Emergency Kit (with anything you should need on your wedding day)  
  • One consultant on wedding day for up to 14 hours and one assistant for up to 8 hours (additional hours available at hourly rate. Additional assistant available at $25 per hour. Should the ceremony and reception take place at two different locations, an additional assistant is required.)  

Wedding Day of Coordination Services: 

  • Detailed Wedding Day Schedule, Ceremony Outline and Detailed Reception Timeline
  • Coordinator ‘on site’ by your side… arriving at your bridal suite  
  • Guidance through your entire day keeping you on schedule  
  • At your service’ attention for you, your family and wedding party members  
  • Onsite Ceremony Direction  
  • Set up programs and other ceremony items ex/ guest book, unity candles  
  • Ensure that ushers/groomsmen arrive on time   
  • Ensure greeters are ready to pass out programs  
  • Ensure that personal flowers have arrived at ceremony location, pin on boutonnieres and corsages  
  • Alert ushers/groomsmen as to when to begin escorting guests to their seats   
  • Handle any emergencies that may arise  
  • Line up the wedding party for their entrances down the aisle  
  • Cue ceremony musicians and photographer when bridal party is ready to begin the processional  
  • Ensure vendors arrive for breakdown of ceremony   
  • Greet photographer and ensure that photography runs on time  
  • Receive ‘all’ personal flowers, organize and disperse  
  • Directing and supervising all vendors during set-up  
  • Ensuring ‘all’ vendors are fulfilling their contract obligations  
  • Oversee implementation of design & décor for wedding & Reception  
  • Setting and placement of all wedding accessory items, such as: programs, guest book, seating cards, cake servers, toast glasses etc. Does not include decorating.  
  • Issue last minute payments and gratuities from client to vendors  
  • Ensure the guests are properly routed to the cocktail reception  
  • Ensure photography resumes timely and smoothly  
  • Ensure that servers greet you with Hors d’Oeuvres and Cocktails after ceremony (if desired)  
  • Ensure that all florals and decor are transferred to reception  
  • Ensure all gifts are carted to the proper suite, room or vehicle for security  
  • Assist your Maid of Honor in bustling your gown  
  • Ensure the reception room is ready for your entrance (all candles lit)  
  • Direct guests to the dining area  
  • Attend the place card table and guide guests into the reception  
  • Organize the line-up for the grand entrance and cue the MC  
  • Make certain you and your family have everything you need at the reception  
  • Oversee and ensure all formalities at the reception run seamlessly  
  • Inventory and pack ‘all’ wedding accessory items and route to designated place  
  • Bid you goodbye… and to have a great time on your honeymoon!​

Walkers Landing Rustic Glam Wedding
Walkers Landing Rustic Glam Wedding