Kick Back and Relax

Partial Wedding Planning & Wedding Day Management

The Partial Wedding Planning & Wedding Day Management Package is designed to make your wedding a stress free experience by providing you with a Wedding Planner but also with Day of Coordinator and offering direction and consultation serving as a resource to you throughout the planning process offering advice, providing vendor referrals and more.

At Time of Booking: Professional online planning tool to track your wedding details. Complete with a Checklist, Calendar, Timeline, Design Studio, Guest List and Tracking, Seating Assignments, Vendor Contacts, Budget Planning and Payment Tracking, Free Website & Partner Collaboration

Professional Wedding Planner & Wedding Coordinator

Partial Wedding Planning & Wedding Day Management Includes:

No earlier than 12 Months prior to event Date:

This plan includes: Initial Meeting and Four (4) personal meetings with our wedding planner whether in person, Skype, or FaceTime and unlimited phone calls and e-mailing (entire planning process, all calls will be scheduled in advance and are based on availability) 

Meetings Include:

1. First planning meeting to set you on Schedule (with custom start package)  

  • Set preliminary itinerary/timelines  Present Schedule for Coordination
  • Set vendor booking schedule
  • Set forth first trimester of planning
  • Set invitation send-out & respond dates    Set hours of coverage’s needed with vendors
  • Create first to-do list
  • Review entire planning schedule (full knowledge of the entire wedding planning process)

2. Mid-Meeting (development consultation and should include the Floral Design Team

3. Finalize Meeting ~ finalize details (approximately 2 months prior to Event)

  • This meeting should take place with the Caterer or Venue Manager
  • Finalize grand itinerary/timelines
  • Finalize ceremony walking order and  first-row placement
  • Final review of ‘all’ vendors and their contracting
  • Finalize transportation needs and favor gifts

4. Wrap-Up Meeting with Bride and Groom the week of the event to review the itinerary and last minute details.

Wedding Planning Services:

  • Provide Preferred Vendor List with reviews
  • Full list of local accommodations
  • Detailed Wedding Day Schedule, Ceremony Outline and Detailed Reception Timeline
  • Reception and ceremony layout plan design
  • Expert advice on etiquette (throughout planning)
  • Escort Card, Menu Card, Food Labels and Program Guidance
  • Review all existing vendor contracts
  • Final review of details with Caterer or Venue
  • Final vendor information package (e-mailed to ‘all’ vendors 10 days prior to event)
  • Final vendor contact by coordinator (to review & confirm all details pertaining to them)
  • Onsite Rehearsal Direction (up to one hour)
  • Inventorying and collection of ‘all’ wedding accessory items at rehearsal
  • Wedding Day Emergency Kit (with anything you should need on your wedding day)
  • One consultant on wedding day for up to 12 hours (additional hours available at hourly rate. Assistant available at $25 per hour. Should the ceremony and reception take place at two different locations, an assistant is required.)

Wedding Day of Coordination Services:

  • Detailed Wedding Day Schedule, Ceremony Outline and Detailed Reception Timeline
  • Coordinator ‘on site’ by your side… arriving at your bridal suite
  • Guidance through your entire day keeping you on schedule
  • At your service’ attention for you, your family and wedding party members
  • Onsite Ceremony Direction
  • Set up programs and other ceremony items ex/ guest book, unity candles
  • Ensure that ushers/groomsmen arrive on time 
  • Ensure greeters are ready to pass out programs
  • Ensure that personal flowers have arrived at ceremony location, pin on boutonnieres and corsages
  • Alert ushers/groomsmen as to when to begin escorting guests to their seats 
  • Handle any emergencies that may arise
  • Line up the wedding party for their entrances down the aisle
  • Cue ceremony musicians and photographer when bridal party is ready to begin the processional
  • Ensure vendors arrive for breakdown of ceremony 
  • Greet photographer and ensure that photography runs on time
  • Receive ‘all’ personal flowers, organize and disperse
  • Directing and supervising all vendors during set-up
  • Ensuring ‘all’ vendors are fulfilling their contract obligations
  • Oversee implementation of design & décor for wedding & Reception
  • Setting and placement of all wedding accessory items, such as: programs, guest book, seating cards, cake servers, toast glasses etc. Does not include decorating.
  • Issue last minute payments and gratuities from client to vendors
  • Ensure the guests are properly routed to the cocktail reception
  • Ensure photography resumes timely and smoothly
  • Ensure that servers greet you with Hors d’Oeuvres and Cocktails after ceremony (if desired)
  • Ensure that all florals and decor are transferred to reception
  • Ensure all gifts are carted to the proper suite, room or vehicle for security
  • Assist your Maid of Honor in bustling your gown
  • Ensure the reception room is ready for your entrance (all candles lit)
  • Direct guests to the dining area
  • Attend the place card table and guide guests into the reception
  • Organize the line-up for the grand entrance and cue the MC
  • Make certain you and your family have everything you need at the reception
  • Oversee and ensure all formalities at the reception run seamlessly
  • Inventory and pack ‘all’ wedding accessory items and route to designated place
  • Bid you goodbye… and to have a great time on your honeymoon!

Rustic Glam Outdoor Amelia Island Wedding
Rustic Glam Outdoor Amelia Island Wedding