Rustic Boho Chic Florida Wedding

Having My Cake and Eating Too

Wedding Design, Planning & Management

Wedding Design, Planning & Management is the crème de la crème of our wedding planning packages. With our hands wrapped around every logistical detail of your wedding, from finding the perfect venue, assisting you in budget allocation to designing a gorgeous event, you can rest assured that we will create a wedding that is beautiful and a reflection of you. You get a wedding designer, wedding planner and wedding coordinator, all wrapped up in one fabulous package!

At Time of Booking: Professional online planning tool to track your wedding details. Complete with a Checklist, Calendar, Timeline, Design Studio, Guest List and Tracking, Seating Assignments, Vendor Contacts, Budget Planning and Payment Tracking, Free Website & Partner Collaboration

Wedding Designer, Planning & Management

The Wedding Design, Planning & Management Package Includes:

This plan includes: Initial Meeting and Unlimited personal meetings with our wedding planner whether in person, Skype, or FaceTime and unlimited phone calls and e-mailing (entire planning process, all calls will be scheduled in advance and are based on availability). 

Meetings Include:  

1. First planning meeting to set you on Schedule (with custom start package) 

  • Set preliminary itinerary/timelines
  • Present Schedule for Coordination
  • Set vendor booking schedule
  • Set forth first trimester of planning
  • Set invitation send-out & respond dates Set hours of coverage’s needed with vendors
  • Create first to-do list
  • Review entire planning schedule (full knowledge of the entire wedding planning process)

2. Mid-Meeting (development consultation and should include the Floral Design Team

3. Finalize Meeting ~ finalize details (approximately 2 months prior to Event) 

  • This meeting should take place with the Caterer or Venue Manager
  • Finalize grand itinerary/timelines
  • Finalize ceremony walking order and  first-row placement
  • Final review of ‘all’ vendors and their contracting
  • Finalize transportation needs and favor gifts  

4. Wrap-Up Meeting with Bride and Groom the week of the event to review the itinerary and last minute details.  5. Personal Vendor Meetings for planning as needed including (as needed): Catering Manager, Venue Manager, Church Wedding Director, Entertainment~Music, and Floral Designer. (others may apply and will be considered on an as needed basis)

Design Services include Inspiration, Creative Concept and Design of the following categories:  ​

  • Ceremony &  Reception Décor
  • Color Palette
  • Table Centerpieces
  • Bouquets
  • Boutonnieres
  • Corsages 
  • Stationery
  • Cake
  • Favors and gifts
  • Save the Dates
  • Wedding Invitation Ensemble
  • Custom Stamps
  • Ceremony Program
  • Wedding Itinerary
  • Hotel Welcome Gifts
  • Favors and Tags
  • Table Numbers
  • Place cards
  • Escort Cards
  • Menu Cards
  • Event Signage
  • Cocktail Napkins
  • Guest Towels
  • Coasters, Cups & Koozies
  • Match Books
  • Wine Labels
  • Getaway Sign
  • Bridesmaids & Hostess Gifts
  • Wedding Stationery
  • Guest Book or Alternative


Wedding Planning & Wedding Coordination Services

Wedding Planning and Wedding Coordination Services:

  • Unlimited ‘custom’ vendor referral (entire planning process)
  • Assistance in finding and contracting your venue  
  • Hotel accommodation guidance and Room Block Confirmation for you and your guests  
  • Assistance with Travel Arrangements for the Bride and Groom (for destination weddings)  
  • Welcome gifts for out of town guests and distribution - (Priced Upon Request)  
  • Detailed Wedding Day Schedule, Ceremony Outline and Detailed Reception Timeline  
  • Reception and ceremony layout plan design  
  • Guidance with wedding day attire  
  • Guidance with rehearsal dinner locations  
  • Planning of Rehearsal Dinner (onsite coordination available at $75 per hour)  
  • Guidance with ‘day-after-wedding’ brunch/breakfast  
  • Planning of Rehearsal Dinner (onsite coordination available at $75 per hour)  
  • Guidance and coordination of guest activities as needed  
  • Expert advice on etiquette (throughout planning)  
  • Assistance with transportation requirements  
  • Escort Card, Menu Card, Food Labels and Program Planning Assistance and Template (Printed provided for additional fee  
  • Review all existing vendor contracts   
  • Negotiate all contracts provided by vendors obtained throughout our planning  
  • “Personalized” Wedding Website Design  
  • Personalized Budget and Vendor Payment Schedule  
  • RSVP Tracking and Dinner Selection Tracking (if applicable)  
  • Arrange, Schedule and attend all vendor appointments  
  • Schedule menu tasting with caterer or venue and menu selection guidance  
  • Final review of details with Caterer or Venue  
  • Final vendor information package (e-mailed to ‘all’ vendors 10 days prior to event)  
  • Final vendor contact by coordinator (to review & confirm all details pertaining to them)  
  • Onsite Rehearsal Direction (up to one hour)  
  • Inventorying and collection of ‘all’ wedding accessory items at rehearsal  
  • Embellish Honeymoon suite romantically on your wedding night (if in close proximity) Applicable fees apply to decorations  
  • Assistance with Honeymoon Travel Arrangements  
  • Wedding Day Emergency Kit (with anything you should need on your wedding day)  
  • One consultant on wedding day for up to 14 hours and one assistant for up to 8 hours (additional hours available at hourly rate. Additional assistant available at $25 per hour. Should the ceremony and reception take place at two different locations, an additional assistant is required.)  

Wedding Day Services: 

  • Detailed Wedding Day Schedule, Ceremony Outline and Detailed Reception Timeline
  • Coordinator ‘on site’ by your side… arriving at your bridal suite  
  • Guidance through your entire day keeping you on schedule  
  • At your service’ attention for you, your family and wedding party members  
  • Onsite Ceremony Direction  
  • Set up programs and other ceremony items ex/ guest book, unity candles  
  • Ensure that ushers/groomsmen arrive on time   
  • Ensure greeters are ready to pass out programs  
  • Ensure that personal flowers have arrived at ceremony location, pin on boutonnieres and corsages  
  • Alert ushers/groomsmen as to when to begin escorting guests to their seats   
  • Handle any emergencies that may arise  
  • Line up the wedding party for their entrances down the aisle  
  • Cue ceremony musicians and photographer when bridal party is ready to begin the processional  
  • Ensure vendors arrive for breakdown of ceremony   
  • Greet photographer and ensure that photography runs on time  
  • Receive ‘all’ personal flowers, organize and disperse  
  • Directing and supervising all vendors during set-up  
  • Ensuring ‘all’ vendors are fulfilling their contract obligations  
  • Oversee implementation of design & décor for wedding & Reception  
  • Setting and placement of all wedding accessory items, such as: programs, guest book, seating cards, cake servers, toast glasses etc. Does not include decorating.  
  • Issue last minute payments and gratuities from client to vendors  
  • Ensure the guests are properly routed to the cocktail reception  
  • Ensure photography resumes timely and smoothly  
  • Ensure that servers greet you with Hors d’Oeuvres and Cocktails after ceremony (if desired)  
  • Ensure that all florals and decor are transferred to reception  
  • Ensure all gifts are carted to the proper suite, room or vehicle for security  
  • Assist your Maid of Honor in bustling your gown  
  • Ensure the reception room is ready for your entrance (all candles lit)  
  • Direct guests to the dining area  
  • Attend the place card table and guide guests into the reception  
  • Organize the line-up for the grand entrance and cue the MC  
  • Make certain you and your family have everything you need at the reception  
  • Oversee and ensure all formalities at the reception run seamlessly  
  • Inventory and pack ‘all’ wedding accessory items and route to designated place  
  • Bid you goodbye… and to have a great time on your honeymoon!